School Trip Form

Schools may use this School Fieldtrip Reservation Form (“Form”) to request a scheduled fieldtrip with us for free with confirmed booking. If you are a youth organization, such as afterschool care or camp, please email [email protected] to learn more. For adult group visits, including colleges and universities, please email [email protected] to learn more. Please note that School Fieldtrips must be booked at least 4 weeks in advance.

Primary Contact Name

First Name

Last Name

Primary Contact's Email

Primary Contact's Phone Number

Lead Adult on Day of Program

Lead Adult Phone Number

Number of Students

Students' Grade Level

Number of Chaperones (for K-2 fieldtrips we require 1 adult per 7 students; Grades 3-12 we require 1 adult per 10 students)

Names of Teachers Attending

Name of your School

School Address

School District

Is your school Title 1?

As a Title I School, you are eligible to apply for one of our Bus Grants. To qualify, you must be a Title I school within a 40-mile radius of the museum.

If your school meets these requirements, please check this box to indicate that you would like to apply for one of our Bus Grants.

Total cost of bus transportation

Requested Amount

Attach Bus Company Quote (Required for Bus Grant)
Acceptable file types are PDF, JPG, or PNG

How to obtain a bus quote:

Contact your school district's transportation company
Request an itemized quote for each day you plan to visit
1. This includes:
  1. Mileage traveled
  2. Amount of students
  3. Amount of adults
  4. Total price for the trip

Please note: We ONLY accept an itemized quote from the bus company per our charitable donations program. If you booked more than one day, you will need to provide a separate bus quote for each day. Mileage rate charts, invoices from the district, or other forms will not be accepted and submitting these will delay your payment.

Please write a short summary on why this bus grant is needed

Please select one of the following programs you would like your students to attend. Fieldtrips include 1 gallery lesson and 1 museum classroom lesson that are 50 minutes each. The entire experience will be approximately 2.5 hours. *Please note that fieldtrips are Tues-Friday at 10am

Preferred Date of Visit:

1st Date Choice

2st Date Choice

Special Accomodations: Please let us know how we can support your students during your visit:
(Please specify: such as 1-on-1 aides, sensory sensitivities, language accommodations, etc.)

How did you learn about our Education Program?

School Fieldtrip Reservation Agreement

The below signatory warrants that he or she has the legal power, right, and authority to submit this Form on behalf of the School and School District listed above (the “School”), and if Museum approves this School Fieldtrip Reservation, hereby binds the School to abide by and comply with Tribal law and the following provisions:

1. School agrees to comply with all the rules and regulations of the Museum.

2. School agrees and acknowledges that the required adult-to-student ratio during the above described school fieldtrip is a minimum of one (1) adult provided by the School for every ten (10) students. Failure of School to provide adequate adult supervision may result in cancellation of the school fieldtrip.

3. Museum may terminate the school fieldtrip at any time and for any reason.

4. School shall compensate Museum for any loss or damage to Museum property caused by School.

5. School agrees that School and its officers, employees, agents, and representatives, in participating in the school fieldtrip, are acting in an independent capacity and not as officers, employees, agents, or representatives of the Museum.

6. To the fullest extent permitted by law, School shall (1) immediately defend; (2) indemnify; and (3) hold harmless the Agua Caliente Band of Cahuilla Indians, a federally recognized Indian tribe (”Tribe”), and the Agua Caliente Cultural Museum (“Museum“), and their officers, directors, employees, and agents (the “Indemnified Party“) from and against all Liabilities (defined below) regardless of nature, type, or cause, arising out of or resulting from or in connection with School’s performance of this Agreement or School’s failure to comply with any of its obligations contained in this Agreement. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution (individually, a “Liability” and collectively, the ”Liabilities”). School’s obligation to indemnify applies unless it is adjudicated that any of the Liabilities are the result of the sole active negligence or sole willful misconduct of the Indemnified Party. If it is finally adjudicated that a Liability is caused by the comparative negligence or willful misconduct of the Indemnified Party, School’s indemnification obligation shall be reduced in proportion to the established comparative Liability of the Indemnified Party.

7. No provision of this Agreement is in any way intended to constitute a waiver by Tribe or Museum of any immunities from suit or from liability that they may have by operation of law. School hereby expressly consents to the personal and subject matter jurisdiction of the Agua Caliente Tribal Court.

8. This Agreement is made, entered into, and performed within the Agua Caliente Indian reservation, and shall in all respects be interpreted, enforced, and governed by the following applicable laws, which are stated in their order of priority in the event of a conflict between them: the laws of the United States, the laws of the Agua Caliente Band of Cahuilla Indians, and the laws of the State of California.

I have read and fully understand and agree with the forgoing.

Signature/Date

Todays Date